Privacy Policy

Last updated: November 16, 2024

Welcome to the 2025 Hawaii Emergency Nurses Learning Congress website! Your privacy is important to us. This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you visit our website, register for our event, or participate in our activities. By using our website, you consent to the practices described in this policy.

1.1 Personal Information
When you register for the conference, sign up as a sponsor, or contact us, we may collect the following personal information:

• Name
• Email address
• Phone number
• Company name
• Billing address and payment details (for registration and sponsorship payments)
• Any other information you voluntarily provide (e.g., dietary restrictions, accessibility needs)

1.2 Non-Personal Information
We may also collect non-personal information automatically when you visit our site, such as:

• IP address
• Browser type and version
• Pages viewed on our website
• Date and time of your visit
• Referring website

1.3 Photographs & Video Recordings
During the event, we may capture photographs and video recordings of attendees for promotional and marketing purposes. These images may be used to promote future events or initiatives of the Hawai'i State Council of the Emergency Nurses Association on our website, social media channels, and marketing materials. By attending the event, you consent to the use of your image for these purposes. If you do not wish to appear in our promotional content, please inform us in advance or contact us at webmaster@hawaii-ena.life.

We may use the information we collect for the following purposes:

• To process registrations and payments for the event.
• To communicate with you about event updates, schedules, or changes.
• To send newsletters, promotional materials, or other information related to the conference.
• To personalize your experience and improve our website functionality.
• For marketing and promotional purposes (only with your explicit consent).
• To comply with legal obligations and resolve disputes.

We do not sell or rent your personal information to third parties. However, we may share your information in the following circumstances:

• Event Sponsors & Partners: We may share your name and email address with event sponsors if you have opted in to receive information from them.
• Service Providers: We may share your information with trusted third-party vendors who assist us in operating the website, processing payments, or conducting the event (e.g., event management software).
• Legal Compliance: We may disclose your information if required by law or in response to a subpoena, court order, or legal process.

We use cookies and similar tracking technologies to enhance your browsing experience on our website. Cookies help us analyze site traffic, customize content, and remember your preferences.

• You can control cookies through your browser settings. However, disabling cookies may affect the functionality of our website.
• For more information on how we use cookies, please review our [Cookie Policy].

We take data security seriously and implement appropriate measures to protect your personal information. These measures include encryption, firewalls, and secure servers.

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your data, we cannot guarantee its absolute security.

Our website may contain links to third-party websites. We are not responsible for the privacy practices of those sites. We encourage you to review the privacy policies of any third-party websites you visit.

Depending on your location, you may have certain rights regarding your personal information, including:

• The right to access, update, or delete your personal data.
• The right to opt out of marketing communications.
• The right to request that we restrict the processing of your personal data.
• The right to data portability (in certain circumstances).

To exercise any of these rights, please contact us at webmaster@hawaii-ena.life.

Our website and event are not intended for children under the age of 13. We do not knowingly collect or solicit personal information from children. If we discover that we have collected information from a child under 13, we will delete it promptly.

We may update this Privacy Policy from time to time. Any changes will be posted on this page, and the "Last Updated" date will be revised accordingly. We encourage you to review this policy periodically to stay informed about how we protect your information.

If you have any questions, concerns, or requests related to this Privacy Policy, please contact us at:

Email: webmaster@hawaii-ena.life
Mailing Address: PO Box 492568, Keaau, HI 96749
Phone: 808-315-0619

By using our website and attending our event, you acknowledge that you have read and understood this Privacy Policy. Thank you for trusting the Hawai'i State Council -of the Emergency Nurses Association with your information!